Document the PHI flow
Record where protected health information lives, moves, and is accessed across systems and people.
Compliance / HIPAA-related workflows
HIPAA work is a control and contract question, not a feature checkbox.
We build private workflows that help covered entities and business associates map protected health information, administrative and technical controls, and the agreements that govern access. The workflow prepares the record; the client and its advisers determine compliance.
PHI mapControl recordAgreement reviewHuman sign-off
Pattern demonstration / same workflow, synthetic material
Fixed-scope setupClient-owned accountsDraft-and-review firstFull handover
Where HIPAA-related work loses time
The evidence exists. The map does not.
The recurring work is connecting where PHI is created, stored, transmitted, and accessed with the controls and agreements that protect it.
Connect the safeguards
Organize the administrative, physical, and technical controls that support the client's position.
Prepare the review pack
Assemble the relevant agreements, policies, access records, and open questions for the responsible owner.
The HIPAA boundary
The system prepares the record. It does not certify the arrangement.
Compliance stays expert
Covered entity status, business associate obligations, and sufficiency of safeguards remain with the client and its advisers.
Agreements stay official
Business associate agreements and provider terms are reviewed by the client; the workflow does not approve them.
Current requirements only
The applicable HIPAA rules and current official guidance are confirmed before a control enters the record.
A first HIPAA workflow
Start with one system or one PHI flow.
Choose the flow
Pick one system, process, or access route where PHI enters the picture.
Map the controls
List the administrative, physical, and technical safeguards and the evidence that supports them.
Check the agreements
Assemble the relevant contracts, policies, and access records for review.
Build the review pack
Prepare the summary, evidence index, and open questions for the responsible owner and advisers.
A HIPAA record is useful when the PHI flow, the safeguard, and the owner are one file.
Why trust Pristine3D?
We build and operate production software.
Pristine3D Ltd builds and operates live digital products, and we run private AI workflows internally as part of our own operations. We scope around your real workflow: the documents you own, the questions your team asks, and the access boundary you approve. Based in Lagos, Nigeria, we work remotely with clients worldwide.
We already run live products
Based in Lagos, Nigeria, Pristine3D currently builds and operates smartcards.ng, venu.ng, photoshoot.ng, and ugc.ng in production.
We start with the actual workflow
One input, one output, one test set, and one person who owns the result. We scope a real workflow instead of a transformation programme.
The boundary stays visible
Cloud, model, storage, and messaging accounts stay in your name. The chosen data path, access rules, test record, documentation, and training are part of the agreed scope.
Pricing / fixed scope
Know the starting numbers before you ask.
The final quote follows the workflow. Infrastructure and model bills stay on your accounts.
One Workflow
Starting from$3,500 / ₦2.5m
2 to 3 weeksOne workflow for a small team, with training and handover.
See the one-workflow packageFirm-wide
Starting from$7,500 / ₦8m
4 to 6 weeksMultiple sources, roles, integrations, and admin handover.
See the deploymentAnnual support
Starting from$3,000 / ₦1.5m
per yearStandard care for one delivered workflow. Optional. Larger deployments and active monitoring are separately scoped.
See supportArchitecture review from $500. Standard annual support is $3,000 / ₦1.5m per year for one delivered workflow. New workflows, integrations, active monitoring, and infrastructure are separately scoped; infrastructure, model, storage, and messaging bills stay on client accounts. Full pricing and what changes the quote
Straight answers
Common questions.
Does this guarantee HIPAA compliance?
No. It organizes PHI flows and controls. Compliance and legal conclusions stay with the client and its advisers.
Can we use private AI for PHI?
A private deployment can be designed to support the team's requirements, but the final arrangement depends on the client's configuration, agreements, and advisers.
How is this different from the UK GDPR page?
That page covers UK data protection accountability. This page is specific to HIPAA-related PHI mapping, controls, and agreement review.
Own your knowledge base
The model is not the product. The knowledge base is.
Documents, the retrieval index, access rules, and the workflows built around them are the asset, and they compound. We deploy so the knowledge base stays yours: on your accounts, in the environment you choose, under access rules your team defines. The model behind the answers is a connector, so the knowledge base moves with you, not with a vendor.
Your corpus, your index
The document store, metadata, and retrieval setup live on accounts you own. No vendor holds the corpus.
Models are swappable parts
Change the model provider, move regions, or go local without rebuilding the knowledge base or the workflow.
The knowledge base is the alpha
Every improvement to the corpus improves the answers, and the improvement stays with you, not with a vendor.
Keep exploring
Related setups.
Start with the PHI flow
Which system or process should become a mapped record?
Tell us the system, the controls, the agreements, and the responsible owner. We will scope the first record around the workflow you already run.