Prepare the patient file
Gather forms, history, contact details, and the reason for visit into a reviewable intake summary.
Dental practice / records, letters, and follow-up
The dental practice runs on more than the chair. The office runs on notes, calls, and follow-ups.
We deploy private workflows that prepare patient intake, treatment plan summaries, referral letters, recall reminders, and insurance notes from the practice's own records. Clinical decisions stay with the dentist and team.
Patient intakeTreatment summariesReferral lettersRecall follow-up
Pattern demonstration / same workflow, synthetic material
Fixed-scope setupClient-owned accountsDraft-and-review firstFull handover
Where dental practice time goes
The same structure repeats for every patient.
Intake, history, treatment notes, letters, and follow-up all follow a pattern. The clinical judgment is the part that should stay human.
Draft the treatment summary
Organize the procedure, findings, next steps, and patient instructions into a note draft for the dentist.
Keep recall moving
Prepare the recall list, pending treatment, and follow-up notes from the practice's approved records.
The clinical boundary
The system prepares the file. The dentist makes the call.
No diagnosis or treatment
The workflow drafts administrative and record material. Diagnosis, treatment, and patient care stay with the dentist.
Patient records stay scoped
Access and confidentiality are agreed before patient material enters, and permissions remain under practice control.
Every output is a draft
Letters, summaries, and follow-ups are reviewed, corrected, and approved by the responsible clinician or office owner.
A first dental workflow
Start with the office task that repeats most.
Choose the task
Pick intake summaries, treatment notes, referral letters, or recall follow-up with a clear output.
Show the current files
Provide the forms, note templates, and letters the practice already uses.
Run it beside the work
Test the draft against recent patients and fix wording, source, or access problems.
Hand over the review step
Document the source map, permissions, and the person responsible for each output.
A dental office gets faster when the records are ready for the dentist, not when the dentist becomes the office.
Why trust Pristine3D?
We build and operate production software.
Pristine3D Ltd builds and operates live digital products, and we run private AI workflows internally as part of our own operations. We scope around your real workflow: the documents you own, the questions your team asks, and the access boundary you approve. Based in Lagos, Nigeria, we work remotely with clients worldwide.
We already run live products
Based in Lagos, Nigeria, Pristine3D currently builds and operates smartcards.ng, venu.ng, photoshoot.ng, and ugc.ng in production.
We start with the actual workflow
One input, one output, one test set, and one person who owns the result. We scope a real workflow instead of a transformation programme.
The boundary stays visible
Cloud, model, storage, and messaging accounts stay in your name. The chosen data path, access rules, test record, documentation, and training are part of the agreed scope.
Pricing / fixed scope
Know the starting numbers before you ask.
The final quote follows the workflow. Infrastructure and model bills stay on your accounts.
One Workflow
Starting from$3,500 / ₦2.5m
2 to 3 weeksOne workflow for a small team, with training and handover.
See the one-workflow packageFirm-wide
Starting from$7,500 / ₦8m
4 to 6 weeksMultiple sources, roles, integrations, and admin handover.
See the deploymentAnnual support
Starting from$3,000 / ₦1.5m
per yearStandard care for one delivered workflow. Optional. Larger deployments and active monitoring are separately scoped.
See supportArchitecture review from $500. Standard annual support is $3,000 / ₦1.5m per year for one delivered workflow. New workflows, integrations, active monitoring, and infrastructure are separately scoped; infrastructure, model, storage, and messaging bills stay on client accounts. Full pricing and what changes the quote
Straight answers
Common questions.
Can it make clinical decisions?
No. It prepares intake, notes, letters, and follow-up material. Diagnosis and treatment stay with the dentist and team.
Can it send recall messages automatically?
No. It prepares the recall list and draft messages. Sending and patient contact stay with the practice.
How is this different from the clinics page?
That page covers clinics and HMOs broadly. This page is dental practice specific: intake, treatment summaries, letters, and recall.
Own your knowledge base
The model is not the product. The knowledge base is.
Documents, the retrieval index, access rules, and the workflows built around them are the asset, and they compound. We deploy so the knowledge base stays yours: on your accounts, in the environment you choose, under access rules your team defines. The model behind the answers is a connector, so the knowledge base moves with you, not with a vendor.
Your corpus, your index
The document store, metadata, and retrieval setup live on accounts you own. No vendor holds the corpus.
Models are swappable parts
Change the model provider, move regions, or go local without rebuilding the knowledge base or the workflow.
The knowledge base is the alpha
Every improvement to the corpus improves the answers, and the improvement stays with you, not with a vendor.
Keep exploring
Related setups.
Start with the office task
Which dental office task takes the most time?
Tell us the task, the current forms and templates, and the review owner. We will scope a workflow around the practice's own records.