Extract the document fields
Pull vendor, date, amount, account, and reference fields from approved invoices and receipts for review.
Bookkeeping / extraction, matching, and follow-up
Bookkeeping is data entry plus judgment. The judgment is the part to keep.
We deploy private workflows that extract invoice and receipt fields, match statements and ledgers, prepare follow-up lists, and assemble client status packs from approved records. The bookkeeper keeps categorization, review, and the client relationship.
Source extractionStatement matchingFollow-up listsClient status
Pattern demonstration / same workflow, synthetic material
Fixed-scope setupClient-owned accountsDraft-and-review firstFull handover
Where bookkeeping hours go
The records exist. The work is turning them into a clean set.
Invoices, receipts, statements, and client questions arrive in different places and the same fields need to be checked each time.
Prepare the reconciliation
Compare bank statements with the ledger, surface exceptions, and list the items that need a human decision.
Keep the client moving
Prepare the missing document list, status note, and next request from the client file.
The bookkeeping boundary
The system prepares the set. The bookkeeper owns the entries.
Keep the records connected
Every extracted field remains linked to the invoice, receipt, or statement that produced it.
Ledger writes need scope
The first workflow is read-only or draft-only. Posting entries requires explicit approval and testing.
Categories and filing stay human
The bookkeeper decides the final categorization, what is recoverable, and what the client must approve.
A first bookkeeping workflow
Start with the source that arrives every month.
Name the source
Pick invoices, receipts, bank statements, or client follow-up with a known input and output.
Define the fields
List the vendor, date, amount, account, and reference fields the team needs for review.
Test with real documents
Run the workflow on scans, emails, multi-page documents, and unusual entries before handover.
Deliver the review set
Return the extracted fields, exceptions, and open questions to the bookkeeper for approval.
A bookkeeper should spend the day deciding, not retyping the same fields from the same documents.
Why trust Pristine3D?
We build and operate production software.
Pristine3D Ltd builds and operates live digital products, and we run private AI workflows internally as part of our own operations. We scope around your real workflow: the documents you own, the questions your team asks, and the access boundary you approve. Based in Lagos, Nigeria, we work remotely with clients worldwide.
We already run live products
Based in Lagos, Nigeria, Pristine3D currently builds and operates smartcards.ng, venu.ng, photoshoot.ng, and ugc.ng in production.
We start with the actual workflow
One input, one output, one test set, and one person who owns the result. We scope a real workflow instead of a transformation programme.
The boundary stays visible
Cloud, model, storage, and messaging accounts stay in your name. The chosen data path, access rules, test record, documentation, and training are part of the agreed scope.
Pricing / fixed scope
Know the starting numbers before you ask.
The final quote follows the workflow. Infrastructure and model bills stay on your accounts.
One Workflow
Starting from$3,500 / ₦2.5m
2 to 3 weeksOne workflow for a small team, with training and handover.
See the one-workflow packageFirm-wide
Starting from$7,500 / ₦8m
4 to 6 weeksMultiple sources, roles, integrations, and admin handover.
See the deploymentAnnual support
Starting from$3,000 / ₦1.5m
per yearStandard care for one delivered workflow. Optional. Larger deployments and active monitoring are separately scoped.
See supportArchitecture review from $500. Standard annual support is $3,000 / ₦1.5m per year for one delivered workflow. New workflows, integrations, active monitoring, and infrastructure are separately scoped; infrastructure, model, storage, and messaging bills stay on client accounts. Full pricing and what changes the quote
Straight answers
Common questions.
Can it post entries to the ledger?
Only where explicitly scoped and approved. The first workflow is read-only or draft-only so the bookkeeper controls the ledger.
Can it file tax returns?
No. It can prepare the records and checklists that support a filing, but filing and responsibility stay with the client and advisers.
How is this different from invoice extraction?
That page covers extracting fields from invoices. This page is the bookkeeper's recurring workflow: source extraction, matching, exceptions, and client follow-up.
Own your knowledge base
The model is not the product. The knowledge base is.
Documents, the retrieval index, access rules, and the workflows built around them are the asset, and they compound. We deploy so the knowledge base stays yours: on your accounts, in the environment you choose, under access rules your team defines. The model behind the answers is a connector, so the knowledge base moves with you, not with a vendor.
Your corpus, your index
The document store, metadata, and retrieval setup live on accounts you own. No vendor holds the corpus.
Models are swappable parts
Change the model provider, move regions, or go local without rebuilding the knowledge base or the workflow.
The knowledge base is the alpha
Every improvement to the corpus improves the answers, and the improvement stays with you, not with a vendor.
Keep exploring
Related setups.
Start with the monthly set
Which bookkeeping source takes the longest?
Tell us the source, the fields you need, and the review owner. We will scope the first workflow around the records you already hold.