Prepare the input file
Organize employee changes, pay elements, leave, overtime, and approvals into the payroll input pack.
Payroll / operations workflow
Payroll is an input and approval trail, not a calculator.
We build private workflows that prepare payroll input files, statutory deduction records, approval packs, and audit trails. The workflow assembles and checks the file; the payroll owner, accountant, and provider own calculations and statutory filing.
Input filesStatutory recordsApproval packAudit trail
Pattern demonstration / same workflow, synthetic material
Fixed-scope setupClient-owned accountsDraft-and-review firstFull handover
Where payroll time disappears
The inputs arrive from many owners.
Hires, changes, leave, overtime, and statutory updates come from different people. The payroll team turns them into one approved file.
Keep the deduction records
Map the current statutory deduction inputs and source records beside the payroll file for review.
Build the approval trail
Assemble the changes, totals, sign-offs, and open questions for the payroll owner and accountant.
The payroll boundary
The system prepares the file. It does not run the payroll.
Payroll owners calculate
The workflow prepares inputs and checks. Calculations, payments, and statutory filing stay with the payroll owner and provider.
Human sign-off required
No payroll run starts from an unapproved file. Owners approve changes before the provider or accountant proceeds.
Pay data stays scoped
Salaries, bank details, identity, and medical data are separated by role and reviewed before they enter.
A first payroll workflow
Start with one pay cycle input.
Choose the input
Pick the employee change, statutory record, or approval pack the team rebuilds each cycle.
Map the owners
List the people and systems that provide changes, approvals, and statutory updates.
Run the completeness check
Compare the input pack against the cycle and flag missing, stale, or unapproved items.
Hand over the approval
Deliver the pack and open questions to the payroll owner and accountant for review.
Payroll is easier to defend when every input has an owner and every run has an approval trail.
Why trust Pristine3D?
We build and operate production software.
Pristine3D Ltd builds and operates live digital products, and we run private AI workflows internally as part of our own operations. We scope around your real workflow: the documents you own, the questions your team asks, and the access boundary you approve. Based in Lagos, Nigeria, we work remotely with clients worldwide.
We already run live products
Based in Lagos, Nigeria, Pristine3D currently builds and operates smartcards.ng, venu.ng, photoshoot.ng, and ugc.ng in production.
We start with the actual workflow
One input, one output, one test set, and one person who owns the result. We scope a real workflow instead of a transformation programme.
The boundary stays visible
Cloud, model, storage, and messaging accounts stay in your name. The chosen data path, access rules, test record, documentation, and training are part of the agreed scope.
Pricing / fixed scope
Know the starting numbers before you ask.
The final quote follows the workflow. Infrastructure and model bills stay on your accounts.
One Workflow
Starting from$3,500 / ₦2.5m
2 to 3 weeksOne workflow for a small team, with training and handover.
See the one-workflow packageFirm-wide
Starting from$7,500 / ₦8m
4 to 6 weeksMultiple sources, roles, integrations, and admin handover.
See the deploymentAnnual support
Starting from$3,000 / ₦1.5m
per yearStandard care for one delivered workflow. Optional. Larger deployments and active monitoring are separately scoped.
See supportArchitecture review from $500. Standard annual support is $3,000 / ₦1.5m per year for one delivered workflow. New workflows, integrations, active monitoring, and infrastructure are separately scoped; infrastructure, model, storage, and messaging bills stay on client accounts. Full pricing and what changes the quote
Straight answers
Common questions.
Does this calculate salaries or statutory deductions?
No. It prepares and checks inputs. Calculations and statutory filing stay with the payroll owner, accountant, and provider.
Can it start a payroll run?
No. The workflow stops at review and approval. The provider or accountant runs the payroll after sign-off.
How is this different from the HR page?
That page covers HR operations broadly. This page is the payroll depth workflow: inputs, statutory records, approval, and audit trail.
Own your knowledge base
The model is not the product. The knowledge base is.
Documents, the retrieval index, access rules, and the workflows built around them are the asset, and they compound. We deploy so the knowledge base stays yours: on your accounts, in the environment you choose, under access rules your team defines. The model behind the answers is a connector, so the knowledge base moves with you, not with a vendor.
Your corpus, your index
The document store, metadata, and retrieval setup live on accounts you own. No vendor holds the corpus.
Models are swappable parts
Change the model provider, move regions, or go local without rebuilding the knowledge base or the workflow.
The knowledge base is the alpha
Every improvement to the corpus improves the answers, and the improvement stays with you, not with a vendor.
Keep exploring
Related setups.
Start with the pay cycle
Which payroll input takes the team longest?
Tell us the input, the owners, the provider, and the approval route. We will scope a workflow around the team's current cycle.