Record the data flows
Document the personal data categories, purposes, sources, recipients, transfers, and retention for each activity.
Compliance / UK GDPR records and accountability
UK GDPR is about records and accountability, not just consent.
We build private workflows that map personal data flows, prepare records of processing, and keep subject request, retention, and breach evidence ready for review. The workflow organizes the record; the client and its advisers make the legal call.
Data flow mapProcessing recordsSubject requestsReview pack
Pattern demonstration / same workflow, synthetic material
Fixed-scope setupClient-owned accountsDraft-and-review firstFull handover
Where UK GDPR work loses time
The answer starts with what you process.
Accountability work is connecting each processing activity to its purpose, legal basis, categories, recipients, retention, and safeguards.
Prepare the response file
Organize the records, search results, exemptions, and open questions behind a subject request response.
Keep the incident record
Assemble the facts, assessment notes, notifications, and follow-up for the responsible owner.
The UK GDPR boundary
The system prepares the record. It does not confirm compliance.
Legal decisions stay expert
Legal basis, exemption, and accountability conclusions remain with the client and its advisers.
No automatic notification
Regulator notifications and external communications remain explicit human decisions.
Current guidance only
ICO guidance and the current legal text are confirmed before an obligation enters the workflow.
A first UK GDPR workflow
Start with one processing record or request type.
Choose the activity
Pick one processing activity, system, or request type with a clear owner.
Map the record
List the personal data, purposes, sources, recipients, retention, and safeguards.
Run the evidence check
Compare current records with the defined fields and review missing or stale items.
Build the review pack
Prepare the summary, source index, and open questions for the responsible owner.
UK GDPR preparation is easier when every processing record has a source and every decision has an owner.
Why trust Pristine3D?
We build and operate production software.
Pristine3D Ltd builds and operates live digital products, and we run private AI workflows internally as part of our own operations. We scope around your real workflow: the documents you own, the questions your team asks, and the access boundary you approve. Based in Lagos, Nigeria, we work remotely with clients worldwide.
We already run live products
Based in Lagos, Nigeria, Pristine3D currently builds and operates smartcards.ng, venu.ng, photoshoot.ng, and ugc.ng in production.
We start with the actual workflow
One input, one output, one test set, and one person who owns the result. We scope a real workflow instead of a transformation programme.
The boundary stays visible
Cloud, model, storage, and messaging accounts stay in your name. The chosen data path, access rules, test record, documentation, and training are part of the agreed scope.
Pricing / fixed scope
Know the starting numbers before you ask.
The final quote follows the workflow. Infrastructure and model bills stay on your accounts.
One Workflow
Starting from$3,500 / ₦2.5m
2 to 3 weeksOne workflow for a small team, with training and handover.
See the one-workflow packageFirm-wide
Starting from$7,500 / ₦8m
4 to 6 weeksMultiple sources, roles, integrations, and admin handover.
See the deploymentAnnual support
Starting from$3,000 / ₦1.5m
per yearStandard care for one delivered workflow. Optional. Larger deployments and active monitoring are separately scoped.
See supportArchitecture review from $500. Standard annual support is $3,000 / ₦1.5m per year for one delivered workflow. New workflows, integrations, active monitoring, and infrastructure are separately scoped; infrastructure, model, storage, and messaging bills stay on client accounts. Full pricing and what changes the quote
Straight answers
Common questions.
Does this make us UK GDPR compliant?
No. It organizes the records and evidence. The legal assessment remains with the client and its advisers.
Can it respond to a subject request?
It can prepare the search, evidence file, and draft response for review. The controller decides the response and deadline.
How is this different from the EU AI Act page?
That page covers the AI-specific regulatory record. This page covers UK GDPR data protection accountability across any processing activity.
Own your knowledge base
The model is not the product. The knowledge base is.
Documents, the retrieval index, access rules, and the workflows built around them are the asset, and they compound. We deploy so the knowledge base stays yours: on your accounts, in the environment you choose, under access rules your team defines. The model behind the answers is a connector, so the knowledge base moves with you, not with a vendor.
Your corpus, your index
The document store, metadata, and retrieval setup live on accounts you own. No vendor holds the corpus.
Models are swappable parts
Change the model provider, move regions, or go local without rebuilding the knowledge base or the workflow.
The knowledge base is the alpha
Every improvement to the corpus improves the answers, and the improvement stays with you, not with a vendor.
Keep exploring
Related setups.
Start with the activity
Which UK GDPR record is hardest to keep current?
Tell us the processing activity, the data flows, and the review owner. We will scope the first workflow around the records you already hold.