Handle the source
Receive PDFs, scans, images, spreadsheets, or email attachments through an approved input path.
Document automation / invoices, receipts, and fields
The invoice should arrive as data, not another retyping job.
We build document-intake workflows that read invoices or receipts, extract the fields your team actually needs, flag uncertainty, and prepare a reviewable output. The source stays attached and the financial decision stays with your team.
Scanned filesFields extractedExceptions visibleReview first
Pattern demonstration / source formats vary
What gets removed
Copying fields is not the valuable part of finance work.
The workflow prepares the record so a person can spend time on exceptions, approvals, and the business question behind the document.
Return the needed fields
Pull the supplier, date, amount, currency, tax, reference, line items, or other fields the workflow defines.
Show what needs attention
Flag missing fields, low confidence, duplicates, mismatched totals, or records that do not fit the rule.
The original stays in view
Extraction is a draft of the record, not the record itself.
Keep the file attached
A reviewer should be able to open the original document and see what the system extracted.
Define the acceptable answer
Agree required fields, formats, totals, currencies, duplicates, thresholds, and exception routes before production.
Connect one destination
Spreadsheet, accounting system, ERP, or API writes are separate scope items with permissions and rollback.
From file to review queue
Make the uncertain item obvious.
Choose the document family
Name the invoice or receipt formats, source channels, volume, and output fields.
Build the extraction test
Include clean files, scans, tables, missing fields, duplicates, and known edge cases.
Review confidence and errors
Check field accuracy, totals, dates, currencies, source display, and the reason for each exception.
Add the destination
Only after the review queue is trusted, connect one approved spreadsheet, accounting, ERP, or provider action.
The win is not making a document look structured. It is making the next human decision faster and safer to review.
Pricing / fixed scope
Know the starting numbers before you ask.
The final quote follows the workflow. Infrastructure and model bills stay on your accounts.
One Workflow
Starting from$3,500 / ₦2.5m
2 to 3 weeksOne workflow for a small team, with training and handover.
See the one-workflow packageFirm-wide
Starting from$7,500 / ₦8m
4 to 6 weeksMultiple sources, roles, integrations, and admin handover.
See the deploymentAnnual support
Starting from$3,000 / ₦1.5m
per yearStandard care for one delivered workflow. Optional. Larger deployments and active monitoring are separately scoped.
See supportArchitecture review from $500. Standard annual support is $3,000 / ₦1.5m per year for one delivered workflow. New workflows, integrations, active monitoring, and infrastructure are separately scoped; infrastructure, model, storage, and messaging bills stay on client accounts. Full pricing and what changes the quote
Why trust Pristine3D?
We build and operate production software.
Pristine3D Ltd builds and operates live digital products, and we run private AI workflows internally as part of our own operations. We scope around your real workflow: the documents you own, the questions your team asks, and the access boundary you approve. Based in Lagos, Nigeria, we work remotely with clients worldwide.
We already run live products
Based in Lagos, Nigeria, Pristine3D currently builds and operates smartcards.ng, venu.ng, photoshoot.ng, and ugc.ng in production.
We start with the actual workflow
One input, one output, one test set, and one person who owns the result. We scope a real workflow instead of a transformation programme.
The boundary stays visible
Cloud, model, storage, and messaging accounts stay in your name. The chosen data path, access rules, test record, documentation, and training are part of the agreed scope.
Straight answers
Common questions.
Can it read scanned invoices?
Yes, with OCR or vision ingestion included in scope and evaluated against the client's actual scans and tables.
Can it post directly to accounting software?
It can be scoped as an approved integration. The default pilot extracts and prepares a reviewable record first.
Can it detect fraud?
It can flag defined inconsistencies or unusual patterns for review. It should not make a fraud conclusion without a qualified process and evidence.
Own your knowledge base
The model is not the product. The knowledge base is.
Documents, the retrieval index, access rules, and the workflows built around them are the asset, and they compound. We deploy so the knowledge base stays yours: on your accounts, in the environment you choose, under access rules your team defines. The model behind the answers is a connector, so the knowledge base moves with you, not with a vendor.
Your corpus, your index
The document store, metadata, and retrieval setup live on accounts you own. No vendor holds the corpus.
Models are swappable parts
Change the model provider, move regions, or go local without rebuilding the knowledge base or the workflow.
The knowledge base is the alpha
Every improvement to the corpus improves the answers, and the improvement stays with you, not with a vendor.
Keep exploring
Related setups.
Start with the documents
Which fields are people retyping?
Tell us the file types, source channel, fields, volume, and destination. We will map a reviewable extraction workflow.