Stop asking the same person
Policies, templates, process notes, and prior answers become searchable for the people allowed to use them.
Internal knowledge / the answer is in the company
Give the team one answer from the material they already own.
We build an internal assistant over approved company knowledge so people can find policies, procedures, templates, and recurring answers without asking the same person every time. The system cites sources and says when it cannot find the answer.
Company materialSource-labelledRead-only firstTeam handover
Pattern demonstration / synthetic material
The knowledge leak
People know the answer exists. They do not know where.
The first project makes approved knowledge easier to use without pretending every file should become a shared memory.
Show the source
A response points to the document or section behind it, and unsupported questions return a clear limit.
Keep the answer current
The owner, version, update trigger, and retired material are part of the knowledge workflow.
Not every file belongs in the assistant
A useful knowledge base has a boundary.
Start with the useful set
Handbooks, process documents, templates, policies, and known internal answers are better than a blind archive dump.
Respect teams and projects
Department, matter, project, and personal material need access rules before retrieval.
Give the source a person
Someone must know when a document changes, who approves it, and what the assistant should do when it is silent.
From archive to useful answer
Start with the questions people already ask.
Collect the repeat questions
Name the people asking, the answer they need, the source document, and the cost of a wrong or stale answer.
Choose the first knowledge set
Select approved documents with an owner, update date, and clear access boundary.
Run known-answer tests
Check citations, missing answers, conflicting versions, permission boundaries, and the response when the source is silent.
Train the owner
Document how sources update, how users report a bad answer, and how the system is maintained after launch.
The assistant is not the knowledge base. It is the shortest reliable path from a question to the source the company already trusts.
Pricing / fixed scope
Know the starting numbers before you ask.
The final quote follows the workflow. Infrastructure and model bills stay on your accounts.
One Workflow
Starting from$3,500 / ₦2.5m
2 to 3 weeksOne workflow for a small team, with training and handover.
See the one-workflow packageFirm-wide
Starting from$7,500 / ₦8m
4 to 6 weeksMultiple sources, roles, integrations, and admin handover.
See the deploymentAnnual support
Starting from$3,000 / ₦1.5m
per yearStandard care for one delivered workflow. Optional. Larger deployments and active monitoring are separately scoped.
See supportArchitecture review from $500. Standard annual support is $3,000 / ₦1.5m per year for one delivered workflow. New workflows, integrations, active monitoring, and infrastructure are separately scoped; infrastructure, model, storage, and messaging bills stay on client accounts. Full pricing and what changes the quote
Why trust Pristine3D?
We build and operate production software.
Pristine3D Ltd builds and operates live digital products, and we run private AI workflows internally as part of our own operations. We scope around your real workflow: the documents you own, the questions your team asks, and the access boundary you approve. Based in Lagos, Nigeria, we work remotely with clients worldwide.
We already run live products
Based in Lagos, Nigeria, Pristine3D currently builds and operates smartcards.ng, venu.ng, photoshoot.ng, and ugc.ng in production.
We start with the actual workflow
One input, one output, one test set, and one person who owns the result. We scope a real workflow instead of a transformation programme.
The boundary stays visible
Cloud, model, storage, and messaging accounts stay in your name. The chosen data path, access rules, test record, documentation, and training are part of the agreed scope.
Straight answers
Common questions.
What documents are a good starting point?
Policies, procedures, templates, approved process notes, internal guides, and recurring question-answer material with a clear owner.
Can it search every company file?
Not by default. A useful first deployment selects a corpus, maps permissions, and tests the questions before expanding the archive.
Can this work in Slack or Teams?
Yes, where the channel and data path are appropriate. A private web interface may be better for sensitive material.
Own your knowledge base
The model is not the product. The knowledge base is.
Documents, the retrieval index, access rules, and the workflows built around them are the asset, and they compound. We deploy so the knowledge base stays yours: on your accounts, in the environment you choose, under access rules your team defines. The model behind the answers is a connector, so the knowledge base moves with you, not with a vendor.
Your corpus, your index
The document store, metadata, and retrieval setup live on accounts you own. No vendor holds the corpus.
Models are swappable parts
Change the model provider, move regions, or go local without rebuilding the knowledge base or the workflow.
The knowledge base is the alpha
Every improvement to the corpus improves the answers, and the improvement stays with you, not with a vendor.
Keep exploring
Related setups.
Start with the repeat question
What does staff keep asking?
Tell us the source, the users, and the answer that should stop living in one person's inbox.